From minute books to shareholder registers, we handle the corporate recordkeeping and governance obligations that keep your corporation compliant and audit-ready.
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We maintain your corporate minute books to document resolutions and board approvals, record shareholder decisions to ensure compliance with governance standards, prepare board resolutions to formalize important management appointments, and safeguard statutory registers to preserve historical and legal corporate data.
We update shareholder registers to reflect ownership changes and share movements, coordinate director appointments to align with corporate governance policies, manage share transfers and redemptions to maintain accurate equity records, and ensure director disclosures remain compliant with all regulatory requirements.
We review company structures to ensure adherence with governing legislation, advise management on corporate procedures to strengthen internal compliance, prepare documentation for reorganizations and shareholder-driven rollovers, and monitor governance obligations to minimize future compliance-related risk.
We start by reviewing your existing corporate records, minute books, and shareholder registers to identify gaps, outstanding resolutions, or compliance issues. We confirm the scope and prioritize what needs to be addressed first.
We prepare or update your minute book, ensuring all resolutions, consents, and statutory filings are current, properly documented, and organized for quick access by lawyers, accountants, or regulators.
As your business evolves, we handle share transfers, director changes, new resolutions, and governance updates on an ongoing basis. You always have a current, compliant corporate record without having to manage it yourself.
When you are completing a reorganization, share transaction, or regulatory filing, we prepare the corporate documentation required and work alongside your legal team to ensure everything is properly executed and recorded.
Whether your minute book hasn't been updated in years, you're completing a share transaction, or you need ongoing governance support, we'll tell you exactly what's needed, what it costs, and how we work.
Book a Free ConsultationA corporate minute book is the official record of your corporation's legal and governance documents, including the articles of incorporation, bylaws, shareholder register, director register, and all resolutions and consents. It is required under the BC Business Corporations Act and must be kept current.
Yes. All BC corporations are legally required to maintain a current minute book under the Business Corporations Act. Failure to do so can create problems when selling the business, obtaining financing, or responding to a CRA review. An outdated minute book is one of the most common issues we see.
An outdated minute book can delay or derail a business sale, financing, or legal transaction. Lawyers and accountants typically review the minute book during due diligence, and gaps need to be resolved before closing. We can bring your records fully current regardless of how long they've been neglected.
Cost depends on how far out of date the records are and the complexity of the corporation. We provide a clear fixed-fee quote after a brief review. Ongoing annual maintenance is typically a modest flat fee that keeps your records current year over year.
Yes. We work alongside your corporate lawyer regularly, particularly on share transactions, reorganizations, and legal filings. We prepare the corporate records and supporting documentation so your lawyer can focus on the legal work, which often reduces your overall legal costs.
A shareholder register is the official record of who owns shares in your corporation, how many, and of what class. It must be kept current and is required for CRA reviews, business sales, and financing. Errors or omissions in the register can create significant legal and tax complications.
Yes. We prepare the corporate documentation for share transfers, share redemptions, and reorganizations, including the required resolutions, share certificates, and register updates. We coordinate with your legal and tax advisors to ensure the transaction is properly documented from all angles.
At minimum, once a year to capture annual resolutions, officer and director changes, and any significant corporate decisions. Any share transaction, ownership change, or major business event should also be documented promptly. We offer annual maintenance packages to keep your records current year over year.
